< CAR PARK REPORT

Car Park Working Group
Phase 2 Report

The report covers the second phase of investigation, during which the Group considered the processes and management of the car park re-development, rather than the financial aspects already investigated in phase one.

You as Clerk and all councillors should be aware of certain difficulties that arose in finalising the report. These are:

  • The Terms of Reference for the Working Group (Appendix 6) set out the need for the activities to be led by an independent chair. An independent chair, Roland Potter, was duly appointed.
  • Mr Potter discharged his role for phase one of the project and led the review of documentation in phase two, now being reported. Due to his unavailability during 2017 a great deal of time elapsed between the initial documentation reviews and finally achieving a report in draft form.
  • The first version of the report, eventually drafted by Mr Potter, was considered incomplete by all other members of the Working Group, and seemed to be missing much detail and commentary. These views were passed to Mr Potter. Unfortunately, the differences of opinion were not resolved, as Mr Potter withdrew his support without another proper discussion having taken place.
  • The report now presented contains all material in the original report version from Mr Potter, but also includes the comments and views from other members of the Working Group. All residual Group members support the revised text. It should be noted that, while the main report mentions no individuals’ names, some names do appear in one of the appendices. The
    appendices are all documents that are assumed by the Working Group to part of a pre- existing public record.
  • We draw to your attention that the report is being submitted by the residual Working Group in the knowledge that, because of the withdrawal of the independent chair, we no longer comply with the Terms of Reference originally and formally agreed by the Parish Council. The Terms of Reference had the objective of achieving an unbiased outcome that the Group hopes has been preserved, in spite of the difficulties.
  • This report has been reviewed by CAPALC

< CAR PARK REPORT