Lord Chancellor’s Code of Practice … on the management of records Lord Chancellor’s Code of Practice on the management of records issued under section 46 of the Freedom of Information Act 2000. Presented to Parliament by the Lord Chancellor pursuant to section 46(6) of the Freedom of Information Act 2000. Contents Foreword Introduction Introduction Importance of records management Role of the Information Commissioner Authorities subject to the Public Records Acts Role of the Lord Chancellor’s Advisory Council on National Records and Archives 7 and the Sensitivity Review Group in Northern Ireland Code of Practice Introduction 1 Aims of the Code 2 Scope of the Code 3 Interpretation 4 Supplementary guidance Part 1: Records management 5 Summary of recommended good practice in records management 6 Organisational arrangements to support records management 7 Records management policy 8 Keeping records to meet corporate requirements 9 Records systems 10 Storage and maintenance of records 11 Security and access 12 Disposal of records 13 Records created in the course of collaborative working or through out-sourcing 14 Monitoring and reporting on records management Part 2: Review and transfer of public records 15 Purpose of Part 2 16 Selection of public records for permanent preservation 17 Retention or transfer of public records 18 Determining the access status of public records before transfer 19 Transmission of public records 20 Access after transfer of public records Annex A Glossary Annex B Standards and guidance supporting the Code Click here to download a copy of the The Management of Records. © Crown copyright 2009 The text in this document (excluding the Royal Arms and other departmental or agency logos) may be reproduced free of charge in any format or medium providing it is reproduced accurately and not used in a misleading context. The material must be acknowledged as Crown copyright and the title of the document specified. Where we have identified any third party copyright material you will need to obtain permission from the copyright holders concerned. For any other use of this material please write to Office of Public Sector Information, Information Policy Team, Kew, Richmond, Surrey TW9 4DU or email: licensing@opsi.gov.uk